Make sure you have made all Purchase of Service requests, if applicable. Purchase of service applications must be submitted prior to termination of employment.
You can get an application to purchase service by calling the local regional office in Warminster at (215) 443-3495 or from the PSERS website at www.psers.state.pa.us or by downloading the form from the School District’s Retirement Department website. Go to www.philasd.org and in the purple box for ‘Employees’, click on the quick link to Retirement, then click on Forms, then click on the Purchase of Service form. It may take PSERS up to 3 years to process, but when calculated, they will go back and pay you the additional amount from the first day of retirement.
Complete the member information and then submit the form to the School District Retirement Department. This is for In-State school service only.
- The SDP Retirement Department must certify that the in-state service was rendered and then they will forward the request form to PSERS. You will receive a postcard in the mail when the application has been forwarded to PSERS.
- To purchase out-of-state service: you, your former out-of-state employer(s), and your former retirement system must complete the Application for Credit of Out-of-State Service (PSRS-278). You may only purchase out-of-state school service if you were not vested in the former retirement system, and your contributions must have been withdrawn.
If you have divorced and never submitted a copy of the Domestic Relations Order, you should call PSERS to find out whether or not this applies to you. Not having an approved Domestic Relations Order on file with PSERS can delay the processing of your retirement benefit. PSERS needs to review the terms of the order, if applicable, to ensure it meets PSERS distribution requirements.
Be aware that, depending on the time of year, it could take anywhere from 6 to 12 weeks from your date of retirement to process your retirement application. Plan accordingly. Make sure you can live without a paycheck, or pension check, for this estimated period of time.
Request a PSERS retirement estimate using Request for Retirement Estimate, form PSRS -151.
A PSERS staff-prepared retirement estimate is needed to attend exit counseling. You cannot use your annual statement or the online calculator information for exit counseling.
- If you are leaving employment due to medical reasons, check the disability box as well as the regular box on the Request for Retirement Estimate form, and you will receive a disability and regular retirement estimate. If you are applying for disability retirement, contact the regional PSERS office in Warminster at (215) 443-3495, and a counselor will provide you with the PSERS Application for Disability Retirement packet, and any assistance you may need to complete the application.
- Review the PSERS estimate information and verify years of service. You should receive this estimate approximately 2-4 weeks after submitting the request, depending on the time of year.
Review your health insurance coverage options for retirement.
- Call the PFT Health & Welfare Fund office at (215) 561-2722 to get rates for continuation of dental, vision and prescription coverage (COBRA), or simply read the ‘Explanation of COBRA verses Retiree Plans’ in the ‘Nearing Retirement’ tab. Please note whether you are under or over age 65, since coverage options change when you are Medicare eligible.
- When you submit the notification of your retirement to the School District of Philadelphia (SDP) Retirement Office, the third party administrator for medical coverage COBRA, Discovery Benefits Inc, will send you an application for continuation of medical coverage. Contact the PFT Health & Welfare Fund office if you need assistance completing these forms.
- You should also contact PSERS Health Options Program for information on coverage through PSERS at 1-800-773-7725, although most retirees under age 65 stay with the SDP COBRA for medical, and the PFT H&W for dental, optical and prescription coverage.
If you are retiring before age 65, be sure to contact the PFT H&W office when you reach age 65 to learn about Medicare plans offered through PSERS’ Health Options Program. We do Medicare Counseling.
- Premium assistance reimbursement of up to $100 per month is available to eligible retirees. To qualify, your medical insurance coverage must be obtained through an approved SDP plan or through the PSERS Health Options Program (HOP) as well as meet one of the following conditions:
- Receive a PSERS disability retirement
- Be retired with at least 24.5 years of credited service
- Be age 62 or older on your date of termination and retired with at least 15 years of credited service.
The application is automatically sent to new retirees who meet the eligibility requirements.
- Contact Social Security, if applicable at 1-800-772-1213 or check their web site at www.socialsecurity.gov
- Be sure to apply for Medicare Part B three months before you retire, if you or your spouse are or will be age 65 at retirement. This can be done online at www.medicare.gov or call 1-800-MEDICARE.
You do not need to have Part B if you are still working and covered under the SDP medical plan. If your spouse will be age 65 or older and is currently covered under your medical plan, he or she will also need to enroll in Part B when you retire.
When you have made your decision to retire, you must submit a Notification of Retirement Form to the SDP Retirement office.
- Click on the link above to download the form.
- The form can also be obtained from the SDP Retirement Office by calling (215) 400-4680.
- Be advised that if you are considered a Professional Employee under the PA Public School Code, and you do not give 60 days notice, your termination pay may be withheld by the SDP.
You are permitted to change or rescind your retirement up to the effective date of retirement, although depending on the date you submit the rescission, you are not guaranteed your existing position. The form to make the change is on the Retirement Department web site.
For Classroom Teachers, Counselors, Librarians, Teachers on Leave, Special Education Teachers, Itinerant Teachers, Museum Education Teachers, Demonstration Teachers, Collaborating or Consulting Teachers, Provisional Teachers, Long-Term Substitute Teachers, Department Heads, Coordinators, Released Teachers, Nurses, Therapists (OT & PT) and School Psychologists, your letters must be received by the Retirement office and date stamped by April 15th in order to continue paid medical benefits through the summer. The effective date of retirement must be June 30. For all others, benefits end on the last day of the month in which you are retiring.
Receive an Acknowledgement Letter. Approximately a week after you submit the Notification of Retirement form to the Retirement office, you will receive an official Acknowledgement letter.
- It is important to keep this letter for your records, as you may need it to provide proof to other institutions, such as Social Security.
Contact the PFT Health & Welfare Fund office. H&W Coordinators provide retirement counseling to assist you in preparing for the PSERS exit counseling meeting. They will also review dental, vision and prescription benefits available to retirees and COBRA options for eligible dependents. PFT Health & Welfare benefits will continue through August 31 if you retire June 30.
- Two ‘retiree’ prescription plans are available:
- Retirees age 65 or older, or approved for Medicare via Social Security disability may enroll in the Health & Welfare Express Scripts Medicare Rx plan.
- Retirees under age 65 may enroll in the Health & Welfare OptumRx plan.
- The only continuing prescription coverage option available for dependents is COBRA, however if the dependent is Medicare eligible, there are Medicare Part D plans available. To review available plans, click on the ‘Compare Drug and Health Plans’ link at www.medicare.gov.
- Dependents can remain on the dental coverage. Vision coverage is a discount plan with no monthly premium.
Schedule and attend PSERS Exit Counseling. Call their local Warminster office to schedule exit counseling at 215-443-3495. Be sure to bring the following with you:
- Your PSERS prepared Retirement Estimate.
- An Authorization for Direct Rollover completed by you and your financial institution if you are electing to roll any of your contributions and interest.
- The social security number, date of birth, and address information of your beneficiary(ies).
- A copy of your survivor’s birth certificate or driver’s license if you are electing a survivor option (Option 2, 3, or Customized).
Part of the session will be spent completing your retirement forms. It is also helpful to have met with a PFT Health & Welfare Coordinator prior to this exit counseling session. Be prepared to answer the following questions at the PSERS exit counseling session:
- Which option do I want?
- Do I want to withdraw my contributions and interest in a lump sum?
- If yes, do I want my contributions and interest paid to me, or directly rolled over into a tax-deferred account? If you want to roll over any portion of your money into an eligible retirement plan, you will need an Authorization for Direct Rollover (PSRS-1264.) You will need to contact the financial institution of your choice for information about establishing a qualified plan and completing the Authorization for Direct Rollover form.
You do not have to roll over the PSERS lump sum to a SDP tax shelter account.
If you are electing to have your monthly pension benefit payment sent directly to your financial institution, you should bring the following:
- name of the financial institution
- name of the financial institution’s representative
- financial institution’s phone number
- financial institution’s routing number and check digit
- your financial institution account number
- whether it is a checking account or a savings account
Submit your completed retirement application packet to PSERS, if you did not do so at the exit counseling meeting. To make sure your retirement date is the day after you end public school employment, PSERS must receive your retirement application within 90 days of your termination date.
- If you go beyond the 90-day time frame, your retirement becomes the day PSERS receives your application unless you selected a specific future date.
If you are separating from service from the School District of Philadelphia AND you are at least 55 years of age or you will turn 55 in the calendar year in which you retire, the School District must distribute your Termination Pay (accumulated personal illness, personal leave or vacation days) to an account under the School District’s 403(b) Plan (and 457(b) Plan, if applicable), which must be invested with one of the School District’s approved Plan providers.
Be aware that this is completely separate from the contributions and interest you may elect to rollover from your PSERS pension account. The contributions and interest from your pension can be rolled over into the financial institution of your choice.
- Prior to your separation, you must contact your 403b plan provider and complete the necessary forms which will give SDP consent to transfer your termination pay into the plan.
- Federal income tax will not be withheld from contributions to 403(b) Plan and 457(b) Plan accounts and you will not be required to pay federal income tax until you withdraw the money from your Plan account(s). Current IRS guidelines indicate that School District contributions of Termination Pay to a 403(b) Plan account are not subject to FICA or Medicare taxes. However, FICA and Medicare deductions are withheld on amounts contributed to 457(b) Plan accounts. According to the SDP, you will not have to pay Pennsylvania income tax and Philadelphia City Wage tax on the School District’s contribution of your Termination Pay to your 403(b) Plan account or your 457(b) Plan account.
- Please check with your financial advisor regarding your specific contribution limits.
- Your Termination Pay will be available for distribution to you shortly after it is contributed to the Plans by the School District. Alternatively, you may continue to invest your account balance under the Plan(s) until a later distribution date.
Be advised that if you are considered a Professional Employee under the PA Public School Code, and you do not give 60 days notice, your termination pay may be withheld.
Please contact one of the approved providers to open a 403(b) Plan account and (if necessary) a 457(b) Plan account and for a more detailed explanation of the tax benefits and consequences of the Plans.
TSA CONTACT INFORMATION
If you already have a tax shelter account, call your adviser to let him or her know that paperwork must be completed. If you need to open an account, the approved providers for the School District’s 403(b) and 457(b) Plans are:
|AXA-Equitable||Ernest L. Repice||(888) 660-4108|
|Lincoln Investment Planning||Debra Zasada||(800) 242-1421 x1321|
|MetLife||Sheena Garetson||(215) 640-3851|
|TIAA-CREF||Calvin Thompson||(267) 675-8119|
|VALIC||Elizabeth Gehl||(877) 889-1589|
Life Insurance: If you are retiring under normal retirement and have had the SDP life insurance policy for 10 years, your designated beneficiary will be eligible to receive a $2,000 death benefit. The SDP Benefits office will send you information on this policy within 12 weeks of your retirement. You may want to call the office at (215) 400-4630 to confirm eligibility and to update beneficiary information.
**Be sure to keep copies of everything you submit**
Working After Retirement
According to the Retirement Code, you may not be employed by a Pennsylvania public school employer and receive a PSERS retirement benefit at the same time unless you meet certain exceptions.
Employment Emergency or Shortage of Personnel
An employment emergency is described as an increase in workload which creates a serious impairment of service to the public. The Pennsylvania public school employer makes the initial determination that an emergency exists.
A public school employer may also hire a PSERS retiree if no other appropriate certified teachers or other personnel are available within the required subject or work area. The school employer is expected to make a “good faith” effort to secure non-retired personnel first before hiring a PSERS retiree.
Employment may continue throughout the school year so long as the emergency or shortage of personnel exists. PSERS reserves the right to review an employer’s determination that a qualifying emergency or shortage exists and that all appropriate efforts were made to hire an employee who is not a PSERS retiree.
1. Extracurricular Employment
A PSERS retiree may work for a Pennsylvania public school entity in an extracurricular position provided the employment:
- Is performed primarily outside regular instructional hours.
- Is not part of the mandated educational curriculum.
You must have a separate written contract with the school employer which must contain both:
- A waiver by you of any potential retirement benefits that could result from the post-retirement employment.
- A release of both the employer and PSERS from any liability for benefits related to the postretirement employment.